2018 sunapsis Users Conference

Daily Schedule

Check out the sunapsis Indy Guide for maps to conference essentials including workshop locations, IUPUI event locations, and sunapsis Team Favorites!

Download the 2018 sunapsis Users Conference Mobile App and plan your schedule now!

 

Saturday, September 29, 2018Description Audience
7:00-9:00Registration/Breakfast/WalkCheck-in to receive your conference materials and head to the labs for the pre-conference workshops. Pre-Conference
9:00-12:00E-form WorkshopReceive in-depth, hands-on training from an experienced sunapsis support specialist. We show you the ins and outs of creating online forms, and you will walk away with e-forms to share and use at your office. sunapsis Client Relations TeamPre-Conference
9:00-12:00Tech WorkshopCome spend a couple of days developing a custom subsystem in sunapsis, using our pluggable custom components. Learn about custom tables and dataobjects, alerts, wildcards, reports, email services, and e-form extensions. Profile status, departmental reporting, API data lookup (pull data from sunapsis to your SIS) in v4.0.sunapsis Development TeamPre-Conference
9:00-12:00Checklist WorkshopAnalyze your current practices, identify what the checklist workflow tool can do for your institution, and learn how to build checklists to improve your office workflow. Experienced sunapsis support specialists run the workshop in a lab environment to allow for comprehensive, hands-on training, and dialogue so you will walk away with checklists to share and use at your office.sunapsis Client Relations TeamPre-Conference
12:00-1:00LunchEnjoy the IUPUI campus for a bite to eat, lunch will be provided. Pre-Conference
1:00-5:00E-form WorkshopReceive in-depth, hands-on training from an experienced sunapsis support specialist. We show you the ins and outs of creating online forms, and you will walk away with e-forms to share and use at your office. sunapsis Client Relations TeamPre-Conference
1:00-5:00Tech WorkshopCome spend a couple of days developing a custom subsystem in sunapsis, using our pluggable custom components. Learn about custom tables and dataobjects, alerts, wildcards, reports, email services, and e-form extensions. Profile status, departmental reporting, API data lookup (pull data from sunapsis to your SIS) in v4.0.sunapsis Development TeamPre-Conference
1:00-5:00Checklist WorkshopAnalyze your current practices, identify what the checklist workflow tool can do for your institution, and learn how to build checklists to improve your office workflow. Experienced sunapsis support specialists run the workshop in a lab environment to allow for comprehensive, hands-on training, and dialogue so you will walk away with checklists to share and use at your office.sunapsis Client Relations TeamPre-Conference
Sunday, September 30, 2018Description Audience
7:00-9:00Registration/Breakfast/WalkCheck-in to receive your conference materials and head to the labs for the pre-conference workshops. Pre-Conference
9:00-12:00E-form WorkshopReceive in-depth, hands-on training from an experienced sunapsis support specialist. We show you the ins and outs of creating online forms, and you will walk away with e-forms to share and use at your office. sunapsis Client Relations TeamPre-Conference
9:00-12:00Tech WorkshopCome spend a couple of days developing a custom subsystem in sunapsis, using our pluggable custom components. Learn about custom tables and dataobjects, alerts, wildcards, reports, email services, and e-form extensions. Profile status, departmental reporting, API data lookup (pull data from sunapsis to your SIS) in v4.0.sunapsis Development TeamPre-Conference
9:00-12:00Checklist WorkshopAnalyze your current practices, identify what the checklist workflow tool can do for your institution, and learn how to build checklists to improve your office workflow. Experienced sunapsis support specialists run the workshop in a lab environment to allow for comprehensive, hands-on training, and dialogue so you will walk away with checklists to share and use at your office.sunapsis Client Relations TeamPre-Conference
12:00-1:00LunchEnjoy the IUPUI campus for a bite to eat, lunch will be provided. Pre-Conference
1:00-5:00E-form WorkshopReceive in-depth, hands-on training from an experienced sunapsis support specialist. We show you the ins and outs of creating online forms, and you will walk away with e-forms to share and use at your office. sunapsis Client Relations TeamPre-Conference
1:00-5:00Tech WorkshopCome spend a couple of days developing a custom subsystem in sunapsis, using our pluggable custom components. Learn about custom tables and dataobjects, alerts, wildcards, reports, email services, and e-form extensions. Profile status, departmental reporting, API data lookup (pull data from sunapsis to your SIS) in v4.0.sunapsis Development TeamPre-Conference
1:00-5:00Checklist WorkshopAnalyze your current practices, identify what the checklist workflow tool can do for your institution, and learn how to build checklists to improve your office workflow. Experienced sunapsis support specialists run the workshop in a lab environment to allow for comprehensive, hands-on training, and dialogue so you will walk away with checklists to share and use at your office.sunapsis Client Relations TeamPre-Conference
6:00-8:00IUPUI Welcome ReceptionKickstart this year's conference by joining us for a welcome reception hosted by IUPUI. All Attendees
Monday October 1, 2018DescriptionPresentersAudienceLevel of Understanding
7:00-9:00Registration/Check-inGet started with the conference by checking in (for preregistered users; non-preregistered users will need to register).  All attendeesRelevant to all
8:00-9:00BreakfastA chance to mingle and meet other sunapsis users. Breakfast is provided as part of registration. All attendeesRelevant to all
9:00-10:15Welcome/KeynoteThe “Our Why" series is a view into the world of international education from the lens of longtime experts in the field. This year, a panel of IUPUI and Indianapolis community representatives will discuss the ever-changing landscape that is international education, and why international community engagement work is important, especially in light of current political challenges. Amy Conrad Warner | IUPUI, Gil Latz | IUPUI, Terri Morris Downs | Immigrant Welcome Center of Indianapolis, & Mary Upton | IUPUI
All attendeesRelevant to all
10:30-11:45v4.0 - Advisor CenterDiscover how the new Advisor Center will change how you see and interact with notes, communications, and cases.Kathy Abell | sunapsis TeamAll attendeesRelevant to all
10:30-11:45 Change of Level Roundtable With Change of Academic Level (COL) requests becoming more common, COL is a pain point for many SEVIS Coordinators. This roundtable session will allow anyone interested in learning about Change of Academic Level business process, to collaborate on best operation practices. Specific areas that schools are encouraged to discussed will be:
• Maintenance

• Sunapsis actions/reports

• SEVIS actions

• record keeping, etc

This will be an informal roundtable, but all those who feel they have COL process ironed out, we want to hear from you!
Emily Fritz | University of Massachusetts- Lowell
Student Services Guru Middle of the road
10:30-11:451-YR Journey: From Implementation to Live E-formsWe have made significant progress since going live 1 year ago. We have utilized e-forms for new student immigration processing, and have enabled alerts. We plan to go completely paperless by Fall 2018. We would like to share with new clients the challenges and benefits since using the program.Tricia Carpenter, Christina Lapel, Sam Parikh | Virginia Tech UniversityStudent Services GuruNewbie
10:30-11:45Basics Track - Navigating sunapsis & Online ServicesLet's start at the beginning. This session is basic, we're just going to cover where stuff is and what you do with it. Later sessions will detail these pieces: cases, alerts, notes, record management, online services, etc.Joe Compion | sunapsis TeamNewbieNewbie
12:00-1:30LunchA chance to mingle and meet other sunapsis users. Lunch is provided as part of registration. All attendeesRelevant to all
1:30-2:45v4.0 - BrandingLearn about the steps IU took to rebrand online services for v4.0 and walk away with best practices and the configuration steps to brand your instance in this new environment.Jacob Warner | Indiana University All attendeesRelevant to all
1:30-2:45Flowchart for Visiting Undergraduate StudentsPresent flowchart for the Visiting Undergraduate Student eform process, used for J-1 Student Interns. Show how eforms could obtain info needed for DS2019 and DS7002. Reveal eform extensions.Marcus Hammack | Purdue UniversityScholar Services ExpertMiddle of the road
1:30-2:45Bringing Sunapsis to Life: Student Life Processes Focus of this panel presentation will be on workshop/event sign up and scholarship/funding application processes, including unique points about each school's approach and successes and challenges we've come across in using sunapsis to support the international student experience.Rachel Dietz | Portland State University, Lara Anne Pfaff | University of Arizona, Michael Freeman | University of Arkansas, Nick Dunn | University of Illinois at Urbana-Champaign, Emily Harper | Portland State UniversityStudent Services Guru/Tech SavvyMiddle of the road
1:30-2:45Basics Track - Your Data in sunapsissunapsis is incredibly data driven. It's helpful to know - where does your information come from? Then - where does that data go? And, finally - how can I use this data? We'll bring this down to a newbie level and help you understand how data flows so that later concepts make sense. Logan Smith | sunapsis TeamNewbieNewbie
3:00-4:15v4.0 - Departmental Management & Online ServicesWe'll showcase the new functionality departmental users will have in v4.0 and how you can easily manage departmental users within the application. John Lee & Matt Reynolds | sunapsis TeamAll attendeesRelevant to all
3:00-4:15A Parable of PAF: Sunapsis for H-1B ComplianceMaintaining a public access file is an integral part of complying with H-1B (and E-3) laws. This workshop reviews the process by which we moved all of our LCA and public access file obligations, documents and communications to an electronic / automated format by leveraging Sunapsis' eforms.SJ Houston & Danielle Hustedt | Purdue UniversityScholar Services ExpertMiddle of the road
3:00-4:15Don't Just Guess, Let's Assess!We will discuss the many ways to use sunapsis to assess staff performance, case load, student and scholar comprehension, and the impact your international office can have on your campus. In addition, we will discuss how to communicate the results and strategically utilize them moving forward.Kati Von Lehman & Alison Zappa | University of PittsburghAll attendeesRelevant to all
3:00-4:15Basics Track - Reporting/CommunicationWe're going to go a step further with the data discussion and cover all things reports - canned reports, custom reports, open doors reporting, and we'll throw in email services too.Joe Compion | sunapsis TeamNewbieNewbie
5:00-7:30Opening CelebrationA chance to celebrate another year in the sunapsis Community. Reception is included as part of registration. All attendeesRelevant to all
Tuesday October 2, 2018AbstractPresentersAudienceLevel of Understanding
8:00-9:00BreakfastA chance to mingle and meet other sunapsis users. Breakfast is provided as part of registration. All attendeesRelevant to all
9:00-10:15Managing Permanent Residence processingThis presentation reviews how we have leveraged sunapsis' e-form and messaging capabilities to streamline data/info collection required for permanent residence sponsorship, automate communications with departments, beneficiaries, and external law firms, and enhance overall transparency.Amanda Thompson | Purdue UniversityScholar Services ExpertMiddle of the road
9:00-10:15Forgotten Features and Hidden ButtonsWe will give a tour of some of the powerful features of sunapsis that are often overlooked or forgotten as well as the hidden buttons. The goal of the session is to equip international office staff and advisors with knowledge needed to more fully leverage sunapsis automation. Jodi Barnhill | University of California - Davis & Jason Rowe | University of MassachusettsAll attendeesRelevant to all
9:00-10:15eShipGlobal: Implementation Practicalities Our office recently implemented eShipGlobal for our shipping service. We want to share the practicalities of this experience, including our implementation experience, the issues we overcame, educating internally and externally on the new process, and advice for other schools. Alison Zappa, Kati Von Lehman, & Katy Gongaware | University of PittsburghStudent Services GuruMiddle of the road
9:00-10:15Basics Track - sunapsis & SEVIS Overview This session will detail tools available for ensuring SEVIS compliance (RTI/Batch/Helpful Alerts/Extracts) and we'll go over best use cases for RTI vs Batch.Kathy Abell | sunapsis TeamNewbieNewbie
10:30-11:45v4.0 - Master SEVIS Discover the changes from v3.x to v4.0 for SEVIS interaction.Tim Climis & Logan Smith | sunapsis TeamAll attendeesRelevant to all
10:30-11:45Tracking FERPA ReleasesDoes your International Office collect FERPA releases? Would you like to collect and track them in sunapsis? Here's how Oregon State approached this need.Cindy Nair | Oregon State UniversityStudent Services Guru/Tech SavvyMiddle of the road
10:30-11:45 Front-Desk Check-in No kiosk? No problem! Join this session to learn about how the Office of International Affairs at IUPUI utilizes the sunapsis Front Desk Check-In System to manage frontline client services. This session will cover: - the implementation of the Front Desk Check-In System at IUPUI - the impact of the shared database across IU-system - adjustments required the implementation process - and data collected by the Check-In System. Brandalynn White | IUPUI  All Attendees Middle of the road
10:30-11:45Basics Track - Student (I-20) IntakeLearn how to create an I-20. We will describe how to configure sunapsis to auto-populate record data, detail data feed data vs e-form collected data, showcase the admission SEVIS configuration for templates, set up a template, demo the admit to review sevis doc alert, and show you how SEVIS Actions work. Joe Compion | sunapsis TeamNewbieNewbie
12:00-1:30LunchRegional Lunches - We'll help coordinate a birds of a feather style lunch for those interested in meeting others in their area. All attendeesRelevant to all
1:30-1:50Level-Up: Exchange Visitor Processing for Small OfficesWith 350 Exchange Visitors each year, the University of Notre Dame's ISSA office has equipped departmental partners across campus to use eforms as a part of its business process to efficiently process EV immigration documents. We'll provide an overview of the process and discuss adaptations made.Leah Zimmer | University of Notre DameScholar Services ExpertMiddle of the road
1:30-1:50Level-Up: Generating "Admit to Review" with no data-feed.This Level-Up session will showcase a department e-Form process and automated template process to assist with special admission cases when a data-feed process is not in place. Nicole Franklin | Pennsylvania State UniversityAdmissions BuffMiddle of the road
1:30-1:50Level-Up: Mandatory Check-In Workshop to Arrival EformThis Level-Up Session will present how NYU transformed 45 mandatory immigration check-in workshops for over 4,000 students to one simple Eform. We will discuss our strategies for streamlining business process, and our journey of Eform development, implementation, training, and process.Megumi Tan & Alison Becker | New York UniversityStudent Services GuruNewbie
2:00-2:20Level-Up: sunapsis 3.7 Extensions Learn how to put some of the most powerful 3.7 extensions into real-life use cases. Jason Rowe | University of Massachusetts & Jodi Barnhill | University of California - Davis All attendeesRelevant to all
2:00-2:20Level-Up: Tips from the other side of implementation I will share some tips from my experience helping to bring Sunapsis to two very different schools. Jennifer Nisevich | Ohio University All attendeesRelevant to all
2:00-2:20Level-Up: IUB Online Orientation Doc Check Check out how IU Bloomington has transformed their orientation document check to a completely online process within sunapsis. Jenny Bowen | Indiana University Bloomington All attendeesRelevant to all
2:30-2:50Level-Up: Checklist Extensions BasicsThere are many stock checklist extensions that can auto approve many tasks on a checklist. This level up session goes over the basics of these extensions and how they may be used in specific circumstances. Steve Sevic | University of Arkansas & Cindy Nair | Oregon State University All attendeesRelevant to all
2:30-2:50Level-Up: Scholar Insurance In charge of collecting health insurance for your J-1 Scholars? Learn how to efficiently use alerts, templates, and e-forms to manage the process. Christina Fidel | Indiana University Bloomington All attendeesRelevant to all
2:30-2:50 Level-Up: Checklist Flowcharts and Eform Archival TipsLearn how UC Davis documents the moving parts of a checklist to track stage movement triggers, checklist communications, and required advisor interaction followed by tips on archiving old Eforms with any associated alerts, templates, and form letters. Emily Taylor & Sharon Ericsson | University of California - Davis All attendeesRelevant to all
3:00-4:15v4.0 - Mobile An interactive session that showcases the current features, what's coming soon, and what it will mean to set-up a mobile application with the sunapsis Team. Sudhanshu Siddh & Jason Baumgartner | sunapsis TeamAll attendeesRelevant to all
3:00-4:15How do you maintain Sunapsis? Let's talk!Roundtable discussion of the ways that schools manage their sunapsis implementation. Discussion points are: Approaches to sunapsis management, communication strategies for teams, challenges in coordinating IT tasks, and the general sharing of horror stories and success stories in sunapsisland.Apollonia Johnson | Georgia State University & Marie Goodwin | University of GeorgiaAll attendeesRelevant to all
3:00-4:15How we started 3 years ago and where we are nowWe would like to share how we did well, what we could have done better before going live, and what we have accomplished. This is your opportunity to learn from our mistakes to help you plan when adding basic new functions or give you ideas when implementing sunapsis for the first time.James Choi & Blake Baxter | American UniversityStudent Services GuruNewbie
3:00-4:15Basics Track - Scholar (DS-2019) Intake Learn how to create a DS-2019. We'll walk you through data collection, configurations, and SEVIS Actions to make this a streamlined process. Matt Reynolds | sunapsis TeamNewbieNewbie
4:30-5:45The Fedora SessionJason Baumgartner, the sunapsis Creator and Lead Developer will showcase what's next for the sunapsis Community.Jason Baumgartner| sunapsis Development TeamAll attendeesRelevant to all
6:00-9:00#UBuildItMake requests of our developers and see it coded, live! Dinner is included as part of registration. All attendeesRelevant to all
Wednesday October 3, 2018AbstractPresentersTrackLevel of Understanding
8:00-9:00BreakfastA chance to mingle and meet other sunapsis users. Breakfast is provided as part of registration. All attendeesRelevant to all
9:00-10:15Cultivating More Competent Sunapsis UsersHow can seasoned schools continue to grow? This presentation will discuss elevating the general Sunapsis competency of an int'l office. We will reflect on strategies for training users at diverse experience levels, including ongoing education, promoting new ways of using features, and sharing ideas.Charlie Hammons & Tyler Askew | Emory University All attendeesRelevant to all
9:00-10:15Recipe for Success: Checklist ManagementLooking to make a business process more efficient? We will explore the intricacies of Checklist Management, from development, stage movement to communications, and how to make a checklist fit your needs. Presenters from different institutions will share examples of real checklists and offer tips!Nadia Rizvi, Claire Rehbock | Columbia University & Leanne Tsuruda | New York UniversityAll attendeesRelevant to all
9:00-10:15From Average Joes to the Bees Knees!This session will outline innovations undertaken by The GW ISO using sunapsis applications. Email campaigns, reports, and EForms have revamped stale processes making ISO a leader on campus. Unique & cutting edge GW ISO initiatives made possible by sunapsis and other tecnologies will be showcased.Jennifer Donaghue, Kelly Swain, & Jonathan Benjamin | The George Washington UniversityAll attendeesRelevant to all
9:00-10:15Basics Track - Best Practices for Registration/ValidationEvery year we must do this, and every year we run into similar problems. Come find out the best way to manage registration and validation for your university. We'll cover the SEVIS Term Information for Registration configuration, how to auto-batch registration and what that means, plus a couple other options for registration and what it means for initial registration vs active students.Joe Compion | sunapsis TeamNewbieNewbie
10:30-10:50Level-Up: Verification Tools, Make Them Work for You Learn about the Verification Toolset that was released with sunapsis 3.7, which essentially acts like alerts for your sunapsis configurations themselves, to help sunapsis clients avoid common problems stemming from system administration issues. We’ll cover topics such as how it works, how to set it up, and how to use it. There will also be a chance to discuss what other helpful verifications could be added in future updates. Logan Smith & Nik Spurgetis | sunapsis TeamAll attendeesRelevant to all
10:30-10:50Level-Up: Achievement Unlocked: Assign Cases by Department Sunapsis v3.7 added a full department hierarchy to admission, program, and employment information. sunapsis v4.0 is adding the ability to use that information to automatically assign cases to advisors. This has been a popular feature request for a long time, so come find out details about how this will work and provide feedback before it’s released so we can make sure it fulfills your hearts’ desires. Tim Climis | sunapsis TeamAll attendeesRelevant to all
10:30-10:50Level-Up: How to Help Your DBA Help You This talk will help you bridge the gap between you and the DBA. Unless you have access to the DB and write SQL, you’ll need to work with your DBA to create custom views. For example, profile views in v4.0 will be a pluggable component, you will probably want to make some of your own. Ned Hummel | sunapsis TeamAll attendeesRelevant to all
11:00-11:20Level-Up: Chain Routing FTW Have you ever wanted to "chain route" an e-form to different approvers? Attend this level up session to see a demonstration of a chain routing example and how to configure an e-form to route to several approvers. Kathy Abell | sunapsis TeamAll attendeesRelevant to all
11:00-11:20Level-Up: Transferring Potentially Energetic International Students to Energetic International Students Get a level up with processing SEVIS transfer-in students looking to move from another US institution to yours. The session will go over the SEVIS Transfer-In Management screen by which DSOs can manage processing incoming transfers released from another US school including best practices and checklist task management. It will also present a glimpse of the new enhancements coming in v4.0 in sunapsis. John Lee | sunapsis TeamAll attendeesRelevant to all
11:00-11:20Level-Up: Data Transfer/Intake APIs Need information from an external system to be brought into sunapsis, but it’s not something that can be handled by the daily XML data feed? The Data Intake API may be right for you. Similarly, do you need to send data from sunapsis to another system as soon as changes are made? The Data Transfer API was created for this purpose! Get a crash course in both to see how you can better integrate sunapsis with other databases in use at your organization. Nik Spurgetis | sunapsis TeamAll attendeesRelevant to all
11:30-11:50Level-Up: Subcampus Setup Learn about utilizing the subcampus feature to enhance your business processes. You can now restrict access, handle alerts, and manage your population better by sending in a subcampus for each individual. Logan Smith | sunapsis TeamAll attendeesRelevant to all
11:30-11:50Level-Up: Conditionally Conditional While most users are aware that e-forms can have conditional questions, few users are aware that form letters and emails can have conditional text based on those questions, this will serve as a basic how-to for doing this. Ned Hummel | sunapsis TeamAll attendeesRelevant to all
11:30-11:50Level-Up: How to Review SEVIS Extracted Data This Level Up Session will cover the functionality of SEVIS extract discrepancy management. SEVIS data extracted from RTI will not always match the current data in sunapsis. Users can review the extracted SEVIS records which conflict with the current data in sunapsis. The extracted SEVIS data can be deleted, retaining the current data in sunapsis, or the data in sunapsis can be updated to match the extracted data. Tyler Dell | sunapsis TeamAll attendeesRelevant to all
12:00-1:00sunapsis Community Awards LunchWe will celebrate another year as a Community and recognize those rockstars who contributed to the system, the Community, and their institutions. Lunch is provided as part of registration. All attendeesRelevant to all
1:15-2:30v4.0 - Workflow Enhancements in v4.0v4.0 brings so many enhancements to the world of checklists and e-forms. Come see how this can revolutionize how you manage your business processes.Nik Sprugetis & Jason Baumgartner | sunapsis TeamAll attendeesRelevant to all
1:15-2:30Improving Checklists with Custom ComponentsAt the Univ. of Arkansas: we had 16 checklists connected to 16 e-form groups for our orientation and pre-arrival process. By using custom components, and some out-of-the-box thinking, we streamlined the process to one e-form group and four checklists. This presentation shows how we did it!Steven Sevic | University of ArkansasAll attendeesRelevant to all
1:15-2:30Data Analytics 101 and other tech savvy toolsFrom the presenter that brought "Hello World" (custom extensions), "Managing Hotfixes" and "Reporting Gone Rogue", comes Data Analytics 101. This session is designed for the average end user of sunapsis with a dose of information on advanced items to keep in a tech savvy tool bag.Micah Cooper | University of GeorgiaTech SavvyMiddle of the road
1:15-2:30Basics Track- Final OverviewWe will cover the biggest takeaways/highlights from each session and ask you - what questions remain?Matt Reynolds | sunapsis TeamNewbieNewbie
2:45-3:00Closing Remarks/2019 Users Conference Gillian Thiebe | sunapsis TeamAll attendeesRelevant to all

office of International Services

Poplars 221
400 E. Seventh Street
Bloomington, IN 47405

(812) 855-0490

Come spend a couple of days developing a custom subsystem in sunapsis, using our pluggable custom components. Learn about custom tables and dataobjects, alerts, wildcards, reports, email services, and e-form extensions. Profile status, departmental reporting, API data lookup (pull data from sunapsis to your SIS) in v4.0. The “Our Why" series is a view into the world of international education from the lens of longtime experts in the field. This year, a panel of IUPUI and Indianapolis community representatives will discuss the ever-changing landscape that is international education, and why international community engagement work is important, especially in light of current political challenges.